Procedures and policies regarding student attendance
Report an Absence
To report an absence, parents or guardians should email or call the attendance line or use our online attendance form in the morning before attendance is taken.
We offer three different ways to report an absence
- Email us at firstname.lastname@example.org
- Call 703-715-3636
- Clearly state your name, your student’s name and spelling, student’s grade, reason for absence, and a return phone number.
- Use our online attendance form.
Please send a signed note to the school office in order to pre-arrange an absence for your child. Send the signed note with the dates and the reason for the absence to the front office, two (2) weeks in advance. The grade level assistant principal will review the request. We will give your child a form to take to their teachers to sign and the student will be given his or her assignments for the period of their absence. The student must return the form to the front office.
- Student illness
- Medical appointment
- Death in the family
- Religious holiday
- Prearranged absence
- Missing bus or ride
- Vehicle or traffic problems
- Failing to check-in or check-out
If a student is absent all day, parent or guardians are expected to contact the school with the reason for the absence. If no message is received from the parent, the absence will be marked as unverified, and automated calls will be made after 9:00 am to the parent’s primary phone number. A second automated call may be made after 6:00 pm if the absence remains unverified at the end of the school day. When no contact can be made after 24 hours, the absence will be marked “unexcused.”
A note stating the date and reason for the absence, signed by the parent, must be brought to the attendance secretary first think in the morning on the day the student returns to school. Students have three days to provide the school with an excused absence note. After three days, the absence will be unexcused.
Tardies / Late Arrivals
Students arriving to school after 7:30 am must report to the attendance secretary to receive a tardy pass before going to class. Parents are requested to call the attendance line at 703-715-3636, to report a late arrival in advance, for attendance purposes.
Early Dismissal / Check-Out Policy
To reduce the number of classroom disruptions, we ask that you follow the Hughes Middle School Check Out Policy as follows:
- Students leaving school early should bring a note to the front office stating the reason for leaving and the planned time of departure.
- The dismissal note should be brought to the office first thing in the morning.
- The student will be given a pink early dismissal/check-out form by the office staff. This will be the pass to depart from class at the requested time.
- Parents/guardians must come into the office with a valid photo ID to sign out the student.
- Students can only be released to adults listed on the Emergency Care form.
- If a student returns to school again later the same day, he/she must check-in at the office to receive a pass to enter class.
So that parents are not in the parking lot when buses begin to line up, students may not be dismissed after 1:45 p.m. for appointments. Please plan accordingly and thank you for your support.